ADA ACCESSIBILITY

ADA COMPLIANCE, IT'S NOT JUST THE LAW, IT'S THE RIGHT THING TO DO

WHAT IS 508 AND ADA COMPLIANCE?

Simply put... 508 and ADA compliance means that your online documents and website have undergone a procedure to make them accessible to the hard of sight. This means that when a person with limited vision accesses your documents with a screen reader, the reader makes the page come alive for them and gives them the same information a sighted person has access to, in a logical and easy to follow manner.

In 2012 Splash Box expanded their capabilities to include 508 Compliance Remediation of documents for the web in order to make our client materials accessible to the hard of sight.  We also provide extensive consulting to our clients in the changes that they need to enact to make sure their websites pass all inspection points and avoid costly ADA lawsuits.  We are very proud to offer this valuable service to our clients and help them meet the guidelines set out by U.S. Department of Health and Human Services in 2001.

Screen readers have empowered the visually impaired to have a level of access and usability to online material. Our team provides reliable cost-effective remediation solutions to make sure you can reach this valuable group.

PDF, WORD. EXCEL & POWER POINT REMEDIATION
Turn your documents into 508 compliant accessible documents. All documents are remediated to current WCAG 2.0 levels.

 

508 Remediation

  • 508 Remediation is performed to all levels of accessibility including WCAG 2.0.

  • We provide high quality remediation, meeting all the standards and requirements as set forth by HHS and CMS. We use the software recommended by HHS for remediation, Global Access PDF by CommonLook.

  • Remediation is offered for PDF, Word, Excel and Power Point documents.

  • Remediation is available in any language at no additional cost, including Spanish, Chinese, Vietnamese, Tagalog, Korean, Armenian, Persian/Farsi, Russian, Polish, Japanese, Navajo, Punjabi, Cambodian/Khmer, Hmong, Hindi,Thai, French, German, Italian, Portuguese, French, Creole, and Arabic.

  • Each document is returned to you with two compliance reports, which is your proof that your document meets all the requirements.

 

WEBSITE REVIEW
Our team will provide a detailed review of your website and work with your IT department to implement changes so it meets HHS requirements.

Website Compliance Review and Consulting

  • Our team of compliance specialists will review every page within your website to make sure that it meets the requirements set forth by HHS.  

  • We will provide a comprehensive list of changes that need to be incorporated into your website.

  • We work with your IT team in a three step process to make sure your site passes any trolling software for ADA and 508 compliance.

  • We will provide a certificate on Compliance when all levels have been reached.

  • We will continue to monitor your site on a monthly basis to make sure any changes or uploaded documents continue to pass all aspects of HTML 508 WCAG compliance requirements.

ADDITIONAL ACCESSIBILITY SERVICES

Large Font Documents

  • We will take your word or design files and turn them into large font documents for your hard of sight customers.

  • We also offer printing output and can have them delivered straight to the end user

 

Please enjoy our 508 compliance overview video filmed with the cooperation of the Tennessee School for the Blind.

508 COMPLIANCE

FREQUENTLY ASKED QUESTIONS

What is Section 508?
Section 508 refers to a section in the Rehabilitation Act of
1973 and was strengthened in 1998 by Congress in the
Workforce Investment Act. Its primary goal is to help provide access to and use of electronic and information technology (EIT) by individuals with disabilities.

Who has to have 508 compliant documents?
Since 2001 the law has required that all content on the web that has been created using federal money must be 508 compliant. This includes government and contractor hosted websites and intranet sites and content hosted by services like YouTube. Examples of companies that must comply include US Federal websites, health care companies, banks, and universities, just to name a few.

Why should a company comply?
Creating documents that are 508 compliant helps those who are hard of sight access important information. So, providing a 508 compliant website is the best business practice to help these individuals. If a website is found to not be compliant a person with disabilities can file a complaint or bring a civil action in Federal Court. A company can face costly fines for not following the law. 13.2 million people in the United States have at least one disability that Section 508 is meant to help. Being compliant means you are helping a lot of people.

Can’t you just click a button and make a document compliant?
No. All documents require manual manipulation of the
document structure to pass 508 checkpoints and accessibility standards. On the backside of this document is a list of many of the requirements to make a document 508 compliant. Many programs have a selection to tag a document when saving to a PDF, but this does not create documents that are properly tagged, in logical reading order with all the necessary elements to pass accessibility checkers.

How can I tell if a document is 508 compliant?
The person who provides you with a 508 compliant
document must also provide you with an Accessibility Report. This report will tell you if the document has passed 32 inspection points including adding tags, bookmarks, verifying logical reading order.

If I have an Accessibility Report does this guarantee the document is tagged correctly?
No it doesn’t. There are a couple areas that someone can
“fake” the passing on the Accessibility Report. A person
can do the minimum requirement to make it pass, but the
document is not 100% compliant. One of these areas is
bookmarks. Any document with over 9 pages must contain bookmarks. These bookmarks must exist throughout the entire document. A document can pass with just one bookmark added. This would not meet the standard for a compliant document.

How can I manually check to make sure a PDF
document is remediated correctly?

Do a quick check of your document in Adobe Acrobat after it is remediated. Does the bookmark navigation area open automatically when you open the document? Does it have bookmarks throughout the document? Adobe Acrobat will read the document to you. Go to a page with images. Are there words added that describe the pertinent images or icons when you listen to the reader? Go to a page with a table, does the reader read you the table in a logical manner that you could understand if you can’t see it?

How will Splash Box Marketing help my company meet 508 requirements?
Since 2012 Splash Box Marketing has been meeting the 508 remediation needs for a national list of clients. We have a team of trained individuals whose only job is making documents compliant. We will provide your company with properly remediated documents, and Accessibility Reports using software recommended by HHS. We are proud to be able to offer this valuable service to our clients at cost effective prices. We charge the same price regardless of document language or difficulty.

© Splash Box Marketing LLC, United States

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